Create an organization chart in Office by using SmartArt (2024)

1. In your document, presentation, or spreadsheet, on the Insert tab, in the Illustrations group, click SmartArt.

   
   Example of the Illustrations group on the Insert tab in PowerPoint 2016

2. In the Choose a SmartArt Graphic gallery, click Hierarchy, click Picture Organization Chart or Circle Picture Hierarchy, and then click OK.

   

3. To add a picture, in the box where you want to add the picture, click the picture icon, locate the folder that contains the picture that you want to use, click the picture file, and then click Insert.

4. To enter your text, follow the instructions in step 3 of Create an organization chart.

Add a box

1. Click the existing box that is located closest to where you want to add the new box.

2. Under SmartArt Tools, on the Design tab, in the Create Graphic group, click the arrow next to Add Shape, and then do one of the following:

   

   Note:If you do not see the SmartArt Tools or Design tabs, make sure that you have selected the SmartArt graphic. You may have to double-click the SmartArt graphic to select it and open the Design tab.

   • To insert a box at the same level as the selected box but following it, click Add Shape After.

   • To insert a box at the same level as the selected box but before it, click Add Shape Before.

   • To insert a box one level above the selected box, click Add Shape Above.

     The new box takes the position of the selected box, and the selected box and all the boxes directly below it are each demoted one level.

   • To insert a box one level below the selected box, click Add Shape Below.

   • To add an assistant box, click Add Assistant.

     The assistant box is added above the other boxes at the same level in the SmartArt graphic, but it is displayed in the Text pane after the other boxes at the same level.

     Add Assistant is available only for organization chart layouts. It is not available for hierarchy layouts, such as Hierarchy.

Delete a box

To delete a box, click the border of the box you want to delete, and then press Delete.

To show a dotted-line reporting relationship between two boxes, change the style of the line between the two boxes.

1. Click the SmartArt graphic whose line you want to change.

2. Right-click the line, and then click Format Shape on the shortcut menu.

3. Click Line or Line Style, and then click the Dash type that you want.

A hanging layout affects the layout of all boxes below the selected box. Although you can use other hierarchy layouts to create an organization chart, hanging layouts are available only with organization chart layouts.

1. Click the box in the organization chart that you want to apply a hanging layout to.

2. Under SmartArt Tools, on the Design tab, in the Create Graphic group, click Layout, and then do one of the following:

   

   Note:If you do not see the SmartArt Tools or Design tabs, make sure that you have selected a SmartArt graphic. You may have to double-click the SmartArt graphic to select it and open the Design tab.

   • To center all of the boxes below the selected box, click Standard.

     

   • To center the selected box above the boxes below it and arrange the boxes below it horizontally with two boxes in each row, click Both.

     

   • To arrange the selected box to the right of the boxes below it and left-align the boxes below it vertically, click Left Hanging.

     

   • To arrange the selected box to the left of the boxes below it and right-align the boxes below it vertically, click Right Hanging.

     

You can apply color combinations that are derived from the theme colors to the boxes in your SmartArt graphic.

1. Click the SmartArt graphic whose color you want to change.

2. Under SmartArt Tools, on the Design tab, in the SmartArt Styles group, click Change Colors.

   

   If you don't see the SmartArt Tools or Design tabs, make sure that you've selected a SmartArt graphic.

3. Click the color combination that you want.

Tip:When you place your pointer over a thumbnail, you can see how the colors affect your SmartArt graphic.

1. Right-click the border of a box, and then click Format Shape on the shortcut menu.

2. Under Fill, click Solid fill.

3. Click Color, and then click the color that you want.

4. To specify how much you can see through the background color, move the Transparency slider, or enter a number in the box next to the slider. You can vary the percentage of transparency from 0% (fully opaque, the default setting) to 100% (fully transparent).

A SmartArt Style is a combination of various effects, such as line style, bevel, or 3-D, that you can apply to the boxes in your SmartArt graphic to create a unique and professionally designed look.

1. Click the SmartArt graphic whose SmartArt Style you want to change.

2. Under SmartArt Tools, on the Design tab, in the SmartArt Styles group, click the SmartArt Style that you want.

   To see more SmartArt Styles, click the More button .

   If you don't see the SmartArt Tools or Design tabs, make sure that you've selected a SmartArt graphic.

Tip:For even more effect options, such as shadow, glow, and reflection, under SmartArt Tools, on the Format tab, in the Shape Styles group, click Shape Effects, and then choose the effect that you want.